The Woods Academy New Family Guide
The New Family Guide is designed to help our new Woods families transition to the school community seamlessly. This page will continue to be updated with additional information. All new families should review this page and complete all requirements prior to the start of the 2022-2023 school year.
All new families will gain access to our parent portal - WoodsNet - by late July 2022. You will receive an email with information about how to login before July 31. Please view the WoodsNet section below for current login information and more details regarding the parent portal.
To get started, click here to download your New Family Checklist
Should you have any questions or need any assistance, we are here to help you. Contact Director of Admission Molly McNamara Hugo at mmcnamara@woodsacademy.org or 301-222-0776.
Parent-Student Handbook
Handbook Overview
Signing the Handbook
A parent signature on "The Woods Academy Continuous Enrollment Agreement", acknowledges acceptance of the terms and policies of this handbook, the AIMS Statement herein, and the guidelines, policies, and expectations detailed on our website and WoodsNet. Parents will be able to sign the 22-23 handbook once it's sent at a later date.
Health Forms
Magnus Health Overview
The Woods uses Magnus Health, an electronic record keeping system, to streamline student medical records. Magnus will provide you with continuous access to your child's Magnus Student Medical Record (SMR) to easily make updates, download required forms, and upload completed forms to your child's SMR. The deadline to complete all health forms and requirements for the 2022-23 school year is August 1. Please read on for complete details!
Log In to Magnus Health
To access your Magnus Health account, you may log in through the Magnus Mobile App or log in through WoodsNet. Below are instructions for both login methods.
*Please Note: Regardless of your login preference (via the Magnus Mobile App or via WoodsNet), at least one parent/guardian per household must download and use the Magnus Mobile App. EACH parent/guardian has their own Magnus account. If the school requires a form to be electronically signed by each parent/guardian in a household, each parent/guardian will be required to login to their own Magnus account to sign and successfully complete the form.
Log In to your account via the Magnus Mobile App
Please use the Magnus Mobile App to log in to your Magnus Health account to access your child's SMR. The app will allow you to complete health requirements, download forms, take photos of completed forms with a smartphone and upload them directly into your child's Magnus SMR, and much more! You will also complete the Home Health Screen daily questionnaire (ONLY available in the app) in the app!
Magnus Mobile App Download & Setup Instructions
Forgot your username / password?
Click "Having trouble logging in?" on the Login page of the Magnus Mobile App to reset your username/password.
Log In to your account via single sign on to WoodsNet
You may also access your Magnus Health account via single sign on to WoodsNet. To log in to your Magnus account through WoodsNet, follow the steps below:
1. Log in to WoodsNet (database information only):
https://wa-md.client.renweb.com/pwr/
2. From the menu, click Student → Medical
3. Under Magnus Health, click Login. You will be automatically logged into your Magnus account.
Health Requirements and Forms in Magnus
| The deadline to complete and submit all assigned health requirements and forms is AUGUST 1. |
Log in to your Magnus account to complete outstanding health requirements and print out required forms in your child’s Magnus SMR. When necessary, make an appointment with your child’s physician and take the forms with you to be filled out and signed by the physician.
Below is the list of required health forms that will be available in your child's Magnus SMR. Once the forms have been completed and signed by your child's physician, you will upload the completed forms into your child's Magnus SMR. A physician's signature is required as noted on the documents. Please remember health forms must be COMPLETED before they are uploaded into your child's Magnus Health SMR.
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Questions?
If you are having difficulty navigating the system, entering data, or downloading/uploading forms, please contact customer support at Magnus Health SMR by phone at 877-461-6831 or by email service@magnushealthportal.com. For additional help, click here.
Parking and Transportation
- Parking and Transportation Overview
- Vehicle Registration
- Dashboard Name Cards
- Carpooling
- Parent and Visiting Parking
- Parking Enforcement
- Event and Offsite Parking
- Questions?
Parking and Transportation Overview
The following parking and transportation information makes up a part of The Woods Academy Transportation Management Plan. Please be sure to review the entire Transportation Management Plan on the Parking & Transportation page. This page will be available to review on WoodsNet in August prior to the first day of school.
Vehicle Registration
All Woods families and faculty/staff drivers and anyone transporting students to and from school, must register their vehicles and obtain a registration sticker to be affixed to the outer, left hand side rear window. Only vehicles with a registration sticker will be allowed to enter drop-off and pick-up lines.
To Register:
| 1. Log in to WoodsNet (database information only) |
| 2. Click the Transportation icon. On the Parking & Transportation page, click the Vehicle Registration Form button. |
| 3. From the menu, select School and then Web Forms. |
| 4. Select the Vehicle Registration Form. Enter your new vehicle information OR make updates to your existing information. Please delete any vehicles your family no longer drives. |
| 5. Click Save to submit your updates and/or changes. |
| 6. Stickers will be sent home with your child(ren). You will then adhere the sticker to the outer, left hand side rear window of your car (see image below). |
A magnet may be requested for car dealership, company or personal rental cars. Magnets must be placed close to the rear license plate.
Dashboard Name Cards
Color-coded name cards are provided for your vehicle's passenger side dashboard to assist staff during morning drop-off and afternoon pick-up. If you have more than one child in your family at The Woods, the name card will be by the oldest child in the family or carpool. Name cards will be available closer to the start of school. We will communicate the time to pick them up at a later date.
Carpooling
To comply with our Montgomery County site plan requirements, The Woods requires all families with two (2) or more Woods students to carpool, thereby limiting each family to one (1) trip onto campus during morning and afternoon peak hours. Families with one (1) student are highly encouraged to form carpools with other Woods families. The school assists families in finding carpool partners through a variety of means, including the Carpool Finder Map. The link to the Carpool Map will be available on the Parking & Transportation page in August.
Peak Hours: 7:30 to 8:30 AM and 2:30 to 3:30 PM.
Parent and Visiting Parking
Parent and Visitor Parking at The Woods Limited visitor and handicap parking is available in front of the school. DO NOT PARK IN RESERVED SPACES. These spaces are ONLY for the use of families who have purchased them at the annual Woods Academy Auction. Parents and visitors must enter through the main doors and sign in at the main office.
Parking Enforcement
Pursuant to enrollment and employee contracts, family and faculty/staff drivers must obey local traffic and parking laws and must comply with The Woods Academy’s Guide for Drivers. An initial violation of these policies will result in a mandatory conference with the STC and recordation of the infraction in the STC log. A second infraction during the school year will result in written notice and a mandatory meeting with the Head of School within ten days of the infraction. A third infraction during the school year will result in a monetary fine (currently $100). Subsequent infractions during the school year will result in the imposition of additional fines, with the dollar amount of each subsequent fine increasing (currently by $100), and/or may result in other remedial actions such as the suspension of on-site driving privileges or non-renewal of your enrollment contract(s).
Event and Offsite Parking
During the school year, The Woods Academy hosts special events that require special event parking accommodations. To minimize disruptions to traffic in the neighborhood and prevent interference with neighbors' access to their homes, drivers must comply with the following:
- Drivers must NOT park on the adjacent residential streets,
- Drivers should carpool whenever possible,
- Drivers must follow the directions of The Woods Academy parking attendants,
- Drivers, including faculty/staff, must use alternate off-site parking locations when required and as directed and assigned by the school.
Off-site Parking locations and additional information will be available on the Parking & Transportation page on WoodsNet in August.
Questions?
Contact School Transportation Coordinator Jane Pontius at jpontius@woodsacademy.org or Registrar Margaret Apau at mapau@woodsacademy.org
Back to School
Back to School Information
Billing
Financial Overview
Financial FACTS Account
- Log In to WoodsNet (database information only)
- Select Financial from the menu to access your account
Questions about your Financial FACTS account? Please contact Heggie Shegerian Business Manager at business@woodsacademy.org.
Communication
About Woods Newsletters
In an effort to enhance communication and make planning easier for our families, The Woods has established a weekly email schedule. Here is what to expect once the school year begins:
The Woods This Week (Every Sunday Morning)
A day-by-day list of all the happenings at The Woods for the upcoming week.
This Week in Sports (Every Sunday Morning)
Upper School parents whose child(ren) are participating on one or more sports teams during a given season can expect a separate email from Athletic Director Mrs. Ricca regarding the athletics schedule for the week.
The Woods Academy E-Folder (Every Wednesday Afternoon)
News and announcements from the school, including weekly updates from WAPTO (Woods Academy Parent Teacher Organization). It is important that all parents/ guardians read this every week!
Window on The Woods (1st Friday of Every Month)
The easiest way to keep up with all of the great Woods stories. Window on The Woods features photos and blog posts as well as articles written by our teachers and other members of The Woods community.
Questions? Contact Director of Marketing, Communications, & Alumni Relations Caitlin Chalke at cchalke@woodsacademy.org
WoodsNet
About WoodsNet
What is WoodsNet?
WoodsNet Access for New FamiliesNewly enrolled families will gain access to the full WoodsNet (online parent portal) by late July 2022. At this time, new families only have access to the database information in the parent portal. You will receive an email with information about how to login before July 31. Please view the WoodsNet section below for login information and more details regarding the parent portal. |
How to Log In
Log In to WoodsNet
Please contact Data Manager Sam Gallagher at sgallagher@woodsacademy.org if you need assistance.
Accessibility on Your Phone
Athletics
Athletics Participation
Upper School students in Grades 5 through 8 may participate in interscholastic athletic teams after school. There are three seasons - Fall, Winter, and Spring. Team sports offerings include soccer, basketball, softball, baseball, and lacrosse. We also offer cross country, swimming, golf, tennis, and volleyball clubs. The Woods Academy competes against area schools with similar athletic program philosophies. Most of our games take place in the Maryland and DC area. When applicable, students in Grades 5 & 6 participate on Junior Varsity (JV) Teams and students in Grades 7 & 8 participate on Varsity Teams. All of our coaches are certified in CPR and First Aid and are aware of the signs and symptoms of concussion. For more Woods Athletics information regarding, go to https://www.woodsacademy.org/athletics
Required Forms
Upper School students who plan to participate in athletics must have the following forms completed and uploaded into their Magnus Student Medical Record (SMR) before each school year. These forms must be completed and uploaded to your child's Magnus SMR annually prior to each school year.
(1) Athletic Participation and Transportation Authorization Form
(2) Upper School Sports Permission Slip
(3) Concussion Fact Sheet
To access the forms above, use the Magnus Mobile App to log in to your Magnus Health account. You also have access to your Magnus account via single sign-on to WoodsNet (noted below), but regardless of your login preference, you will need to use the app due to specific requirements that are ONLY available in the app.
Magnus Mobile App Download & Setup Instructions
Forgot your username / password?
Click "Having trouble logging in?" on the Login page of the Magnus Mobile app to reset your username/password.
Questions or Need Help? If you are having difficulty navigating the system, entering data, or downloading/uploading forms, please contact customer support at Magnus Health SMR by phone at 877-461-6831 or by email service@magnushealthportal.com. For additional help, click here.
Calendar
2022-23 School Year
Catered Lunch
Ordering Information
Before & After School Care and
After School Activities
Overview
Morning Care is available from 7:15 - 8:00 AM each day for students in all grades (Montessori - Grade 8).
Extended Day provides our 1st Year Montessori families a full day school option in a program that is in an extension of the Montessori classroom. Extended Day is offered from 11:30 AM - 2:45 PM daily.
*PLEASE NOTE: This option is selected during enrollment and families will be billed through FACTS.
After Care provides our Montessori families an after school option that is an extension of the Montessori classroom. After Care is offered from 2:45 - 6:00 PM daily. Snacks will be provided for students.
Lower School Study Hall provides students in grades 1-4 a structured after-school study program as well as time for enrichment activities and peer socialization. Study Hall is available for lower school students Monday through Friday, 3:00 - 6:00 PM in the library. Students should bring their own snack and drink.
Upper School Study Hall provides students in grades 5-8 a supervised environment in which to manage their studies, seek homework assistance, and socialize with peers. Study Hall is available Monday through Friday, 3:15 - 6:00 PM in Rooms 400, 401, 402 and 403. Students should bring their own snack and drink. Students will go to the library from 5:00 - 6:00 PM.
After School Activities allow students to explore interests outside the standard academic opportunities of the school day. There are a variety of activities available to students in all grade levels. These activities take place after school one day per week. Each session - Fall, Winter, Spring - offers a different menu of activities. A separate fee is charged.
Connect with The Woods Academy
Contacts
Who Should I Contact?
The Woods Academy - Phone 301-365-3080
Administration
| Title | Name | Email Address | Extension |
| Head of School | Joe Powers | jpowers@woodsacademy.org | 120 |
| Assistant Head of School | Jodie Shoemaker | jshoemaker@woodsacademy.org | 125 |
| Director of Admissions | Molly McNamara Hugo | admissions@woodsacademy.org | 130 |
| Director of Development | Traci Grigg | tgrigg@woodsacademy.org | 520 |
| Director of Finance & Operations | Hasmig Mahshigian | hmahshigian@woodsacademy.org | 145 |
| Director of Marketing, Communications, and Alumni Relations | Caitlin Chalke | cchalke@woodsacademy.org | 370 |
| Director of Technology | Eric Smith | esmith@woodsacademy.org | 400 |
Directors, Staff, and Special Teachers
| Title | Name | Email Address | Extension |
| Director of Athletics | Erin Ricca | ericca@woodsacademy.org | 325 |
| Director of Extended Care | 180 | ||
| Facilities | Gerardo Saucedo | gsaucedo@woodsacademy.org | 170 |
| Director of Guidance & Counseling | Andy Rhein | arhein@woodsacademy.org | 155 |
| Lower School Guidance Teacher, Transportation Coordinator | Jane Pontius | jpontius@woodsacademy.org | 160 |
| Learning Support Coordinator | Kelly Tanzi | ktanzi@woodsacademy.org | 492 |
| Co-Director of Montessori | Lyndsey Canter | lcanter@woodsacademy.org | 270 |
| Co-Director of Montessori | Michele Carpenter | mcarpenter@woodsacademy.org | 535 |
| Director of Lower School | Katya Pilong | kpilong@woodsacademy.org | 253 |
| Director of Upper School | Paul Paoletti | ppaoletti@woodsacademy.org | 365 |
| Registrar | Margaret Apau | mapau@woodsacademy.org | 110 |
| School Nurse | Skylar Washington | swashington@woodsacademy.org | 150 |
| Business Manager | Heggie Shegerian | business@woodsacademy.org | 140 |
| Business Office Assistant | Susan Sabatano | ssabatano@woodsacademy.org | 175 |
| Data Manager | Sam Gallagher | sgallagher@woodsacademy.org | 165 |
| World Languages | Kimberley Jibladze | kjibladze@woodsacademy.org | 335 |
| Music | Sharon Pabon | spabon@woodsacademy.org | 410 |
| Physical Education | Tom Parker | tparker@woodsacademy.org | 235 |
Uniforms
Uniform Guidelines
Lower School
| Boys Regular Uniform | Boys Dress Uniform** | Girls Regular Uniform | Girls Dress Uniform** | |
| Tops | Woods embroidered long or short sleeve polo shirt or turtleneck | White button down collared shirt, Argyle & Sutherland or Vineyard Vines tie and navy blazer with Woods emblem | Woods embroidered long or short sleeve polo shirt, White Peter Pan collared shirt or turtleneck | White Peter Pan collared shirt with or without navy piping |
| Bottoms | Khaki dress pants or navy shorts (before Halloween and after Easter only) with belt | Khaki dress pants with belt | Woods plaid jumper*, navy pants, or navy skort (before Halloween and after Easter only) | Woods plaid jumper* |
| Socks | Solid white, navy, or black socks | Solid white, navy, or black socks, tights or cover-the-ankle leggings (no lace trim) | ||
| Shoes | Black, brown, or navy school shoes | |||
| Overwear (optional) | Woods embroidered navy pullover or cardigan sweater, Woods embroidered navy fleece jacket or vest, approved Woods sweatshirt | |||
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PE Uniform (The Owlcove Online Store) |
Woods green PE shirt and black shorts only, warm-ups (in cool weather) | |||
Upper School
| Boys Regular Uniform | Boys Dress Uniform** | Girls Regular Uniform | Girls Dress Uniform** | |
| Tops | Woods embroidered long or short sleeve polo shirt or turtleneck | White button-down collared shirt, Argyle & Sutherland or Vineyard Vines tie and navy blazer with Woods emblem | Woods embroidered long or short sleeve polo shirt or turtleneck | White button-down collared shirt and navy blazer with Woods emblem |
| Bottoms | Khaki dress pants or khaki shorts (before Halloween & after Easter only) with belt | Khaki dress pants with belt | Woods Academy plaid A-line skirt* or navy pants | Woods Academy plaid A-line skirt* |
| Socks | Solid white, navy, or black socks | Solid white, navy, or black socks, tights or cover-the-ankle leggings (no lace trim) | ||
| Shoes | Black, brown, or navy shoes | |||
| Overwear (optional) | Woods embroidered navy fleece, jacket, or vest, approved Woods sweatshirt | |||
| PE Uniform (The Owlcove Online Store) |
Woods green PE shirt and black shorts, warm-ups (in cool weather) Athletic team uniforms on game days at the discretion of the Athletic Director |
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* All skirts and jumpers are to be worn no more than three inches above the knee.
** Dress Uniform is required at all Masses, School Picture Day, Grandparents Day, and the Christmas Concert.
Lands’ End: School no. 9000-7417-0, logo no. 04326557K | (800) 469-2222
Flynn O’Hara: School Code MD057 | 5210 Randolph Road, Rockville, MD 20852, (301) 838-8958
The Owlcove Online Store: PE Uniforms and Spirit Gear
Questions? Contact Director of Admissions Molly McNamara Hugo at mmcnamara@woodsacademy.org